A free publication has been launched by the Association for Information and Image Management (AIIM) and Canon aiming to help information professionals and business executives focus on the five key areas that can help them teach employees about the importance of information governance and align their organisation to support its IG initiatives.

Bob Larrivee, Vice President and Chief Analyst of Market Intelligence, AIIM, said “When many business executives hear the term “information governance” (IG), they assume that their enterprise has the policies, procedures, best practices and staff in place to help continuously minimise business risk. Often, however, this is not the case. One way to begin correcting this situation is with a clear understanding of IG.

“Here’s one definition: IG is an accountability framework that enables organizations to create, store, use and dispose of information in accordance with regulatory, legal, risk mitigation and business workflow requirements.

“As an Information Professional and business leader, there are five key areas of focus that can help you to teach employees of the importance of IG and align the organization to support your IG initiatives, policies, and practices.”

The five key areas examined in the book are:

• Keeping up-to-date on the latest regulations and compliance requirements
• Knowing the potential of the cloud for your data repository
• Managing data remediation
• Promoting threat awareness
• Advancing the importance of metadata and managing retention

The eBook looks at research findings for each of these areas and present some ways that organisations can address them and make changes to move forward with your information governance program.

“For example, AIIM research reveals that forty-three percent of respondents (see the figure below) see themselves as Outlanders -- having below average capabilities or typically waiting until the last minute to eliminate content duplication, indicating that there is a lot of redundancy in their organisations,” said Larrivee”.

The eBook is available for download at https://cbps.canon.com/assets/pdf/AIIM-eBook_InfoGov-2017_FINAL.pdf