When the number of documents you need to scan numbers in the millions, every shortcut makes an enormous difference to throughput. For NSW based TimeSavers, a scanning software solution from EzeScan has delivered just that, significant time savings in backscanning jobs it undertakes for NSW government agencies.

Established in 1994, TimeSavers is part of a consortium of Disability Services organisations that employs people with disabilities. One of the services offered is Bureau Document Scanning.

TimeSavers  employs people with a disability who assist with document preparation, ensuring documents are delivered to the scanning station free of staples and ready for processing.

Three Kodak i4600 document scanners acquired in early 2012 are operated by able bodied staff.

Major projects undertaken by TimeSavers include backscanning projects for several Government Departments and UGL Rail that involved almost 3 million documents.

TimeSavers manager Lyn Meehan asked Ricoh Australia to help with some scanning issues it was having and EzeScan was recommended as the solution. It has now acquired several EzeScan workstation and EzeScan SERVER licenses.

One of the jobs that TimeSavers was undertaking required that scanned data was output in a specific format for the HP TRIM EDRMS, something that EzeScan was able to do.

Another large job required that PDF output files were not larger than 20MB each. Previously the operators would have to open each PDF file manually in Acrobat and split them to meet the 20MB file size limit, however EzeScan was able to automate this step in the scanning workflow.

“Different customers have different requirements for scanned output, which can be PDF/A, searchable PDF or raw TIFF. EzeScan gives us the flexibility to handle all these formats,” said Lyn Meehan.

Demos Gougoulas, EzeScan Sales & Channel Manager Asia Pacific, said, “EzeScan recognises the special work these organisations do in employing people with a disability. We have been responsive to the challenges they face.

“We have implemented new features to help them process some of the specialist scanning requirements they tender for. EzeScan was an affordable solution for them with flexible licensing.”