Objective streamlines VCAA services

Objective streamlines VCAA services

The Victorian Curriculum and Assessment Authority has chosen Objective's electronic document and records management system (EDRMS) to deliver improvements across its business processes and comply with its statutory obligations to the Public Record Office of Victoria.

The looked at six other competitors first before choosing Objective, who they believed provided the most usable functionality because it was offered within a single interface.

The VCAA is the statutory body that sets curriculum guidelines for students from Prep to Year 12 in Victorian schools and oversees how learning is assessed.

Their remit covers both government and non-government schools and it is directly responsible to Victoria's Minister for Education and Training.

They have recently been faced with increasing volumes of electronic documents being used as the basis of transactions and business processes - both within the VCAA and in its interaction with suppliers and clients.

They were looking for a solution that would ensure that these were managed as government records, in line with standards mandated by the PROV under its Victorian Electronic Records Strategy (VERS) and a solution that provided a platform upon which the VCAA's staff could access and share information, regardless of whether it was paper based or electronic.

The EDRMS will be used first of all in the Contracts area to streamline its procurement processes. After that, it will be used throughout the enterprise, inderpinning the majority of the organisation's business processes such as: freedom of information requests; ministerial correspondence; and policy, criteria and standards development for curriculum, assessments and courses for school students.

Michael White, Chief Executive Officer of VCAA said: "The EDRMS will be used by all staff representing a broad cross-section of roles including: contracts staff, senior managers and records managers.

"We sought a system that could be easily tailored to meet all users' needs, resulting in an easy to use solution, accommodating the different skill levels of this varied group, reducing the time required for training and expediting user acceptance."

The VCAA will be one of the first organisations in the Education sector to meet its VERS requirements.

The Contracts area will use Objective to improve its procurement processes and ensure compliance with the Department of Education and Training (DE&T) Accredited Purchasing Unit (APU) and the Victorian Government Purchasing Board (VGPB).

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