OpenText has s unveiled a new integrated solution that leverages the collaboration features of OpenText Transmittal Management with OpenText Managed File Transfer (MFT). Through this integrated solution, OpenText is enabling businesses to transmit large, critical document packages to their customers and partners outside the firewall up to 30 times faster than traditional methods, such as file transfer protocol (FTP), while greatly improving user efficiency, security, and addressing regulatory compliance. 

Businesses in a wide variety of industries, such as engineering, energy, and mining, use transmittals to transfer critical documents such as contracts, drawings, specifications, calculations, and other information between their customers or partners, usually for review, approval, or implementation purposes. These packages are an official business record, forming the basis for many contractual decisions and results, and are often used in determining liability and documenting due diligence in litigation or claims. 

Attempting to send these critical files through old practices, such as FTP services, USB flash drives, DVDs and personal email are inefficient, prone to error, complex and create security risks for the companies and individuals involved.

"Increasingly, electronic information is transcending the boundaries of the traditional enterprise. Agile companies need a simple and secure method for sharing large volumes of information across the extended enterprise between engineering, procurement, and construction management (EPCM) firms, suppliers or services companies, and owner-operators," said Muhi Majzoub, senior vice president, engineering at OpenText.

"By integrating Managed File Transfer with Transmittals Management, OpenText delivers the governance and security of traditional document control processes, married with the speed and flexibility that the modern mobile workforce has come to expect." 

Files over 10MB in size are typically prevented from being sent through email due to their size. Through the use of OpenText's integrated EIM solution, businesses can now use the Transmittal Management interface to send these large transmissions faster and more securely to customers and partners outside of the firewall, greatly improving user efficiency, delivery times and corporate compliance.

"Managed and secure information sharing is the foundation of engineering and project management excellence. Ensuring that engineering and contract management document packages can be efficiently organized and confidently exchanged with partners, suppliers and contractors is critical to enforcing accountability, minimizing errors, and resolving contract disputes," said Sid Snitkin, vice-president, Enterprise Advisory Services, ARC Advisory Group.