Systems management specialist Halcyon Software has announced the launch of Document Management System v4 for the IBM i platform automating document workflow and delivering reliable and rapid archiving, retrieval, packaging and distribution of documents held in spooled files on the IBM i system.

This latest release adds several significant new functions including the ability to easily port and convert documents from traditional document management systems including Spyview, Open Text, Magellan and Robot/Help Systems. It also has a reliable methodology for migration, including the creation and copying of configurations to multiple IBM i platforms.

An intuitive, web-based front end simplifies and speeds up the handling of archived, indexed spooled files and enables users to apply notes and export data without requiring specialist IBM i skills, improving visibility of key information to personnel. Data can also be remotely accessed from any location using laptops, smartphones, tablets and other mobile devices using the Apple iOS, Android or Windows operating systems.

According to Carole Chandler, Sales and Marketing Director at Halcyon Software: "This new release for Document Management System will streamline document workflow and increase efficiency across the enterprise. It provides organisations with a cost effective way to convert to Halcyon whilst minimising manpower resources and costs. In addition, integration with both Apple and Android devices enhances our product proposition, ensuring that our solutions remain at the forefront of technology."

It also allows the creation of multiple form overlays and templates on spooled files. This enables organisations with different operating divisions, brands or companies to centralise the generation of a wide range of documents including purchase orders, invoices, despatch notes and insurance schedules. The software automatically formats and displays the correct company name and address details in each case.

Data can be exported across different types of archived spooled files as soft copies and emailed in a variety of formats including PDF, HTML and TXT format. In addition, Document Management System has a segmenting and bundling function that enables subsets of large reports to be created and distributed to pre-defined recipient lists.

Document Management System v4 is available immediately and product pricing is tiered and based on IBM processor groups. Furthermore, Halcyon operates a fair pricing policy so that if an IBM customer increases the Commercial Processing Workload (CPW) of their hardware in the future, they will be protected against additional licence and maintenance fees. Halcyon software is not priced on a CPW basis.

Enquiries to Halcyon Software (Australia) Tel: +61 3 9495 6600

Email: sales@halcyonsoftware.com