nQueue simplifies scanning with iA Scan Desktop
nQueue has announced the release of iA Scan Desktop to allow legal and other professionals to easily and properly route scanned documents to a personal folder, email address or document management system, whether the scanning is done personally at a desktop scanner or remotely at a multi-function device or copy centre.
iA Scan Desktop automatically notifies the user with a popup window on the desktop whenever a document is scanned to that user’s folder. With just a few clicks, the owner can choose the electronic version’s format and destination. Because iA Scan Desktop leverages nQueue’s Adaptive Intelligence technology to anticipate the most likely client/matter detail and favourite destinations, documents can be properly routed with just a few clicks.
Users can select from among the following document formats: Microsoft Word (DOC), PDF, PDF/A, Searchable PDF (OCR), JPEG and TIFF. Users can instantly route documents to the correct location in a document management system, desktop or personal folder, to another party via e-mail or to a network folder.
nQueue is committed to helping firms solve their “paper problem” and advocates a strategy based on not allowing any new paper to be retained by the firm.
“One of the difficulties with a ‘Less Paper’ strategy is the disparate piles of paper that come into the firm every day,” says Rick Hellers, nQueue’s President and CEO.
“iA Scan Desktop is designed to build on Uniform Scanning protocols by making it easy to have these documents scanned every day and easily route them for easy retrieval and future use.”
One of the common uses for iA Scan Desktop is scanning and routing of the daily mail.
“Executing on a ‘Less Paper’ strategy requires that effectively all mail is scanned. But relying on individual legal professionals to scan and discard their mail is just a prescription for creating new troves of paper,” says John Gilbert, nQueue’s Senior Vice President.
“Firms can use iA Scan Desktop to solve this problem by having the facilities management team scan all incoming mail, with each professional able to preview then discard or route it properly from their desktop.”
iA Scan Desktop allows formatting and routing of documents with just a few clicks. When a document is scanned, a popup window appears, asking the user to choose whether to route the document, delete it, or take action later. The user then previews the file, enters the client and matter information (or selects it from a list of favourites) and selects the format and destination. The entire process only takes a few seconds.