Xillio, a content migration and integration specialist, is offering organisations a free download of its file share analysis software. This software comes with a range of standardized analyses to map network drives and pinpoint files with unknown extensions, very substantial files, potential duplicates or files that have not been opened for a long time.

The software can be deployed by information specialists to prepare for a migration project or for a content clean-up so as to limit the number of files to be migrated to what is manageable without having recourse to expensive consultants.

The free download of the file share software is an opportunity to scan the content stored on network drives. The results are summarized in a CSV report. Organisations have the option at no cost to them to upload the content inventory to Xillio for a more detailed, graphics-rich report with deeper insights into duplicates, large files and so on. The outcome of this second round of analysis can then be presented by Xillio, and a migration plan worked out with the organisation.

File shares still have an important role to play in business. They are usually full of ROT (Redundant, Outdated and Trivial) content which means that the documents that users do want and need are difficult to find, that sensitive data are poorly monitored and that the cost of storage and network management keeps creeping up. A file share analysis is a crucial first step of content migration to a DMS or a collaborative environment such as SharePoint, and also sheds a light on quite how much ROT content is carried by the organization.

Rikkert Engels, founder and CEO of Xillio, says: “Network drives are here to stay, although a lot of organisations are finally getting rid of obsolete storage technology and switching to cloud solutions such as Office 365. This is the perfect time to have a thorough clear-out.

“Many organizations fear the costs of a content clean-up project and decide to let IT handle the migration. In this way, you also get rid of empty folders, corrupt files, private film collections, 12-year-old draft documents and so on. Our free file share analysis shows how many quick wins there are if you up your information game. By also making the CSV file available at no cost, we are enabling IT to take the next step and carry out the migration itself.”

You can download the free file share analysis software at https://www.xillio.com/landing-page/download-file-share-analysis-software