OBS puts SharePoint Docs in a Box
OBS has launched a new “Docs in a Box” SharePoint solution that promises to deliver 70 per cent of the functionality that all organisations need to manage their controlled documents. The company says the remaining 30 per cent of controlled document functionality consists of attributes specific to each business such as user experience, templates and organisation processes. For example security, review, approval and publication workflow.
OBS has found that most organisations either focus on tightly managing the versioning, security and control of documents or on making their existing documents easier for users to find and use, while others require all of these factors be equally important in managing their controlled documents.
The Docs in a Box solution is designed to provide businesses with a robust solution to manage controlled documents with a controlled information lifecycle, aligned to the organisation’s specific business processes.
It provides an information lifecycle framework for rapid tailoring of a solution to solve the most common controlled document management problems.
It delivers functionality which includes:
• create - users will have a simple way to create new documents by using a familiar Microsoft Office interface and built-in collaborative authoring and version control features
• approve - the review and approval of documents will happen prior to ‘publishing’ and regular review cycles, with automated notification, approvals and reminders will be set
• publish - finalised documents will be able to be published and there will be optional online approval and sign off controls
• use - controlled documents will be easy to find because search functionality will be more powerful and refined and there will be a new and intuitive browsing interface
• archive - superseded or obsolete controlled documents are actively removed from the system based on business rules or based on specific business decisions.