ABBYY helps global logistics company automate document processing

ABBYY has announced its role in helping Rhenus Assets & Services – the Shared Services Centre of the global logistics company – to process up to 1.8 million documents annually in the form of incoming invoices, delivery notes, and many other paper documents. Following central processing and classification of the documents, data from incoming invoices are read according to business rules and then passed to the workflow-based approval process in SAP.

Rhenus uses ABBYY to centrally process a large number of time-sensitive documents – such as incoming invoices, customs clearing documents, delivery notes, loading records, and order-picking notes. They perform this work for 80 locations of the Rhenus Group spread around the world.

These documents are scanned at the respective locations and then transmitted to the Shared Services Centre using ABBYY FlexiCapture. Using ABBYY’s input management platform and the associated add-on for invoice processing, all relevant data is then automatically captured and subsequently verified via ABBYY web clients. Integrated middleware handles archiving and sends status reports to the various logistics systems and/or partners. Incoming invoices are indexed and passed on to the respective SAP workflows for processing.

ABBYY replaces the solution that Rhenus had previously used to capture and process documents. Rhenus selected ABBYY because of the high quality of data capture, its flexibility and transparency in the architecture, its scalability, and fast implementation possibilities. This means that established processes, including existing automation, were able to be retained in their entirety.

Other business areas of the logistics provider have also now launched document-processing projects based on ABBYY software for invoices and customs documents and a further roll-out within the Rhenus Group is planned.

“ABBYY won us over us from the very start with an outstanding capture rate and a very good price-performance ratio. Just four days after installing the software, it was ready for testing and could be adapted precisely to meet the required processes, documents, and specific data items. In addition, the expert support made fast implementation possible. Overall, we are extremely satisfied,” says Thomas Schreiber, head of shared services, Corporate IT at Rhenus Assets & Services.

ABBYY FlexiCapture is an enterprise capture platform for comprehensively capturing data from a variety of document types and then passing them on to internal business processes. The solution can be customised to meet specific needs and integrated into existing systems. Specialised modules enable automation of incoming invoices with ABBYY FlexiCapture for Invoices or automated processing of incoming mail with ABBYY FlexiCapture for Mailrooms.

For further information contact or phone 02 9004 7401.