How email recipient checking in cleanDocs protects you from emailing the wrong person

DocsCorp's cleanDocs is more than a metadata cleaning tool. Thanks to the recipient checking feature in cleanDocs 2.1 and above, it is the best way to safeguard what gets shared over email without clogging up Outlook with multiple products and add-ins.

Inadvertently leaking private or sensitive information because an email was sent to the wrong person can be embarrassing and damage a professional reputation. It is also treated as a data breach under many regulations including the GDPR in Europe and the NDB Scheme in Australia.

cleanDocs helps avoid emails being sent to the wrong party, reducing the likelihood of data breaches and embarrassing email blunders.

Work more efficiently in Outlook

cleanDocs prevents emails being inadvertently sent to the wrong person and cleans attachments of hidden metadata in a single step. It gives users two powerful ways to prevent unintentional data breaches and keep sensitive information secure.

cleanDocs’ single Outlook add-in means minimal interruptions for users since they are only required to interact with cleanDocs once.

When you press Send, cleanDocs identifies potential issues within the list of recipients – like public and generic domains – and color-codes them according to risk level. 

From the Confirmation screen, you can confirm that each person is an intended recipient. Then, remove potentially harmful metadata from attachments, convert them to PDF and/or compress them into a ZIP file.
We've all emailed the wrong person at least once.

It's an easy mistake to make and a leading cause of data breaches worldwide. Stop emails accidentally going to the wrong person and keep sensitive information safe. Press play to see cleanDocs' email recipient checking technology in action. 

Learn more about email recipient checking and cleanDocs in Microsoft Outlook by reading the how-to guide HERE.