TRIM wins Queensland Public Trustee

July 8, 2009:The Public Trustee of Queensland has selected HP TRIM software to provide electronic records management to 500 users.

The contract is the first deal to be signed under the terms of a whole-of-government electronic Document Records Management Systems (eDRMS) tender, finalised earlier this year. HP is one of three vendors selected to provide software to Queensland under the whole-of-government contract.

The Public Trustee of Queensland is the largest public trustee in Australia with more than 15 regional offices throughout the state.

The TRIM implementation at the the Public Trust Office aims to improve knowledge and information sharing, enable the implementation of basic workflow processes as well asimprove access to information while reducing duplication.

It selected various products from the TRIM portfolio to support compliance with the Public Records Act 2002 and the Information Standard 40 (IS40).

These include HP TRIM Workflow, to allow the application of simple workflows, such as routing draft documents between defined users.

The Space Management module will be used to assist management of the Trustee’s off-site storage facility, while the Rendering module enables users to create new renditions for selected records and control records for permanent archiving.

The preparation and distribution of meeting agenda will take place within HP TRIM's Meeting Manager, which records minutes, decisions and tasks during meetings with the ability to integrate tasks into business process workflow.