The New Zealand Ministry of Foreign Affairs and Trade (MFAT) has selected RecordPoint to deliver compliance for its SharePoint 2010 document management system.

The system will cater to 1500 staff in New Zealand and overseas, including a far flung network of 53 overseas posts that employ around 620 local staff.

RecordPoint was selected to enable compliance with the NZ Public Records Act (PRA), ISO 15489 (Information and Documentation – Records Management) and ISO 16175 (ICA Guidelines and Functional Requirements for Electronic Records Management Systems), as endorsed by New Zealand Archives.

Elon Aizenstros, RecordPoint Managing Director, said, “RecordPoint is really excited to have been selected by the Ministry for global deployment to meet its PRA compliance requirements. We see this as another great endorsement for RecordPoint, which continues to validate our product investment, as well as our business development efforts across Australia and New Zealand.”

The MFAT IT environment is strictly Microsoft, with Windows Server and SQL Server as well as Windows XP, Office 2003 and SharePoint 2010 on the desktop.  There are currently projects underway to upgrade to Windows 7 and Office 2010 and an interim document management solution on a SharePoint 2010 platform.

The Ministry previously used Hummingbird’s Document Management System and DOCS Open to provide document management facilities.  As part of its records management solution, the Ministry will be looking to  manage the digitisation of records and scanning incoming hardcopy information.

Intergen was the systems integrator selected by the Ministry to implement RecordPoint.