Document management vendor DocuLex has enhanced its WebSearch component from Archive Studio Software Suite V4 with the capability of pulling all inbound, outbound and intercompany email from Microsoft Exchange 2010.

This automated, behind-the-scenes process eliminates user involvement or intervention, ensuring thorough capture and retention of all email. WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling.

WebSearch can be installed locally or accessed in the cloud as a managed document service. Email is secured by WebSearch, maintaining private access rights by sender or recipient. However, email deletion is unavailable by users, access logs are maintained and retention is managed by the WebSearch records management module. Incoming, outgoing and internal emails are captured instantly by the archive server using a journaling function inherent to the clients' mail server. Any email and attachments sent or delivered will be archived and processed.

In addition to archived email, WebSearch can leverage the Microsoft Exchange 2010 integration technology for actively capturing incoming accounts payable invoices and delivering outgoing receivable invoices with other supporting documents, thus reducing printing and scanning costs associated with paper-centric business process workflow. WebSearch pushes notifications for a task to staff including; invoice approvals, purchase orders, release of payment or customer emails with bill of lading, invoices and other supporting documents. WebSearch utilizes existing data from Microsoft Dynamics GP, Quicken and other popular accounting packages.

David Bailey, President of DocuLex, said, "Driven by the embedded decision engine, WebSearch is a comprehensive user interface that allows a company to grow and expand its use with enhanced functionality for business process automation. The addition of email archiving with MS Exchange 2010, along with its accounting process automation capabilities, is testament to furthering this growth and expansion.

WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.

WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business's operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.