DocsCorp is now providing a way to ensure that all image-based documents within SharePoint libraries are retrievable and searchable via its contentCrawler framework.

DocsCorp contentCrawler utilises optical character recognition (OCR) so that all documents in SharePoint are 100% text-searchable, reducing compliance risks as well as productivity losses.

contentCrawler was initially launched for  Autonomy iManage, OpenText eDOCS DM, OpenText Content Server, ProLaw, Worldox as well as MS Windows file systems.

Access to information in today’s business world is crucial. It must be available 24/7, accurate and immediate. Businesses have invested heavily in Document and Knowledge Management Systems as well as in search technology as part of their information governance strategy. Despite this investment, up to 20% of content in content repositories may be non-searchable and therefore “invisible” to search technology.

“This figure represents a significant risk to any business. Failure to locate or produce specific documents on demand can expose an organization to legal and compliance risks as well as undermine efficiency and productivity,” says Dean Sappey, DocsCorp President.

Image-based files such as faxes, image PDFs and scanned documents often get profiled in the SharePoint through a variety of workflow loopholes; email attachments, legacy documents, mobile technology, documents ingested from acquisitions and imported litigation files. These image-based documents are “invisible” to SharePoint as there is no text to search.

contentCrawler can search an entire SharePoint library or a subset of documents based on specific queries. It works in the background to identify non-searchable content (image files, PDF files, and emails), converts it to a text-searchable PDF and saves it back into SharePoint as new versions or as replacement documents–– ready to be found!

Sappey adds “if you don’t know the extent of the problem, or you are not sure if you have a problem, DocsCorp invites you to use contentCrawler Audit tool to provide an 

Request the contentCrawler audit tool at info@docscorp.com