ELAP takes invoice processing to the cloud
Australian solutions provider Efficiency Leaders has taken its invoice automation platform to the Cloud.
The Efficiency leaders Automation Platform (ELAP) is now available as a cloud-based business process automation solution, initially catering for invoice processing in the first release and due to be expanded to cater for additional document types over time.
It allows anyone to upload invoices of various formats. ELAP Cloud will automatically convert the uploaded files to tiff images for data extraction and processing.
There is an intuitive status graph which provides real time feedback to the users of the system wishing to query the status of a document throughout the processing life cycle. The Upload screen also allows suppliers to login to a customer’s portal and upload their invoices that they wish to be processed by their customers and again, provides real time status of the invoice processing life cycle. Following the document upload process, by either the customer or their suppliers, the solution extracts critical data from the invoice pages, including table information, and then applies business logic specific to the region of the customer.
For example, if a customer’s region is New Zealand, the GST Number validation and business logic will be actioned as opposed to a customer in Australia where the ABN will be extracted and validated and the appropriate tax calculations applied.
Exceptions are presented in a Verify screen whereby the user can view the image associated to the extracted data and correct any errors that are highlighted. Training has been applied for both header and table details, meaning the system accuracy will improve over time, reducing the need for human rework / validation moving forward.
ELAP Cloud will then export the appropriate validated transactional data to the customer’s backend of choice and maintain the invoice images and associated data for ease of retrieval at a later stage. The solution performs live database calls to internal and external systems of our customers to provide feedback regarding data validity at the point of process so that exported data will not be rejected by their backend system etc.
If a customer chooses to export the details to another system at a later time, they can simply login to access their document and select the new export they desire. ELAP Cloud users can also retrieve various reports and view analytical information by logging into the system Analysis screen to view details such as number of invoices processed, dollar value, tax and other charges component, processing times, purchase history from suppliers, most purchased items, cost per item over time, dollars spent per supplier to name a few.
ELAP Cloud is a transactional based processing model catering for organisations of all sizes. Efficiency Leaders believes the cloud model removes previous barriers that some organisations have encountered around financial viability of on-premise solutions that usually require a large up front expenditure.