Australia SAP consulting firm Oxygen has developed a solution that enables public sector organisations to link their TRIM documents to related data within SAP.

Oxygen SAP Consultant, Wouter Venhuizen, says Oxygen developed the solution for a Queensland-based government customer.

"They wanted the ability to access documents stored in TRIM in SAP, without duplicating the data in the underlying system. Rather than extracting the document from TRIM and attaching it to SAP, they wanted an integrated process which would allow them to open up the relevant documents stored in TRIM directly from within the SAP environment."

He says prior to the integration project being completed, users had to open TRIM, search for the relevant document, create a shortcut file and then attach this file manually to an SAP document or piece of Master Data – a time consuming and error prone process.

"To eliminate these problems we created an extra menu entry in the Services for Object menu. The Services for Object menu normally delivers the conventional attachment functionality in SAP, and with the new TRIM option it now provides a front end to the search functionality in TRIM. Users simply click on that menu button and it allows them to search, open and attach TRIM documents within any transaction in SAP where the Services for Object menu is available."

Venhuizen says Oxygen is currently working together with HP to also offer a data extraction method which will allow the storage of SAP data within TRIM.

"Sometimes it is beneficial to store a hard copy of a particular SAP transaction in TRIM to provide a snapshot in time. If we can provide integration both ways between the two systems, organisations will benefit from improved record keeping and compliance, and the time saved on data entry can be redirected towards higher value tasks."