ICT solutions and services provider Dimension Data (Australia) has deployed Nuance Power PDF to reduce its current PDF costs.

‘One of the main goals of going down this path was to see if we could identify a PDF solution that would deliver cost savings while still offering the functionality we required. The motivation for this was simply growth. We already had a reasonably large install base, which we knew was increasing, but the cost of additional licenses made our existing PDF solution unattractive. If we could identify a more economical option the savings could be quite significant,’ explained Mr Richard Banfield, IT Manager, Dimension Data.

As well as realising cost savings, Dimension Data also had a shopping list of required capability. The ideal PDF solution needed to offer quick conversion of scanned and regular PDF files into fully formatted Microsoft Office, WordPerfect, and XPS documents; plus easy editing, the ability to combine documents, extraction of content from a range of files, and side-by-side document comparison. All of these functions were required to support the administrative and purchasing components of the business. 

Dimension Data was also keen to identify a PDF solution that was user-friendly, and would therefore reduce the need for extensive training.

According to Richard Banfield, minimising risk was also an important criterion for the company.

‘We wanted to choose a PDF solution that we were comfortable with, one that we felt we could move to at low risk. If the implementation process did not occur smoothly, the financial impact on our daily business could be significant."

After scanning the market, Dimension Data  decided to implement Nuance Power PDF across 300 seats at Dimension Data. Nuance provided initial training for those staff who felt they would benefit from it, and follow-up training to capture new staff and those requiring greater knowledge of certain capabilities such as document extraction and insertion, and splitting PDF files.

‘Apart from implementing the software without any hiccups, staff have genuinely found it very easy to use. In a company our size, you could expect teething problems when implementing new software, however, this implementation has been notable because of the absence of complaints. People have honestly found Power PDF easy to use which has saved us both time and money,’ said Richard.

Dimension Data has also experienced extensive costs savings since implementing Power PDF. ‘With Power PDF, whether you are purchasing a few licenses or a large number, the differential is significant when you compare it to the cost of other PDF solutions. In our case, the savings have been in the tens of thousands, and this has made the entire exercise really worthwhile.

Better still, we’ve not only been able to maintain the functionality we needed, staff are also discovering new features such as converting files into fillable forms,’ said Richard.

‘Overall, I’d have to say that Power PDF really does deliver value for money. The cost differential is significant, and when you add to this the extensive capability of the product and the peace of mind that comes with the brand, Power PDF is certainly worth considering,’ he added.

For more information visit www.powerpdf.com.au