Practical Programs has launched the latest version of DataViewer Total Document Management (Dv TDM), designed to allow users to better manage the creation, capture, organisation, storage, retrieval, manipulation and controlled circulation of drawings, CAD files and business documents.

“Most document management software developers claim they can manage drawings but what they really mean is that their software allows a drawing to be added to the database and access controls set,” says Practical Programs Managing Director Richard Bates.

“Dv TDM’s features far exceed these simple functions, and we are very proud of our latest version, which is giving our customers unprecedented control and efficiencies in their workflow processes and document management.”

Dv TDM’s new project wizard makes it easy to establish new projects and create options such as project name and number; select the members of the project and select the companies that will be part of the group to receive document transmittals; select a template to use for the project, the file naming convention and folder structure.

“Staff will see only the projects that they are part of,” says Richard Bates.

“They will be able to search for other projects but the easy pull-down selection list will show only the projects that apply to them.”
You can now schedule Dv to index new files automatically when they appear in one or more watched folders. The file properties and file location can be intelligently indexed to populate the metadata in the database. This is ideal when you receive a large amount of files from an outside source. You no longer need to manually index the files.

You can now create knowledge groups of documents, thereby selecting a group of people who want to be informed about a set of documents. There are new wizards to assist integration with Microsoft Office and AutoCAD.

Support has been added for a number of viewers and users can integrate with Outlook and Lotus Mail.