IFS has extended its document management solution to offer improved document navigation and visualisation, enhanced document security and control as well as full integration with all Microsoft Office programs.

The new IFS Document Management solution has been designed to simplify the process and reduce the administrative burden of controlling the mass of documentation associated with large-scale business projects.

Featuring improved document visualisation, IFS Document Management dynamically handles administrative data ensuring to ensure users are only presented with documentation relevant to their current working priorities. Irrelevant data is automatically removed from the document portal view, reducing the time required to find documents to seconds.

Full integration with all Microsoft Office programs means light ERP users can work within their preferred program format and makes it significantly easier to use as documents can be checked into the system directly from Office at the click of a button.

In addition, the enhanced application now offers the ability to apply project-based document security. Many organisations currently store and access internal, customer, contractor and supplier documents over a shared network without a proper security process in place.

An added security checkpoint within IFS Document Management now means that internal and external project consultants can be given controlled access to project-specific documents within the system. All data can be connected to the project structure, business objects or a free configurable document folder structure, with revision control, backup, security and full document management functionality.