Information Transformation: Creating Process-Ready, Digital Output

Let’s start with a few questions regarding digital output:​ Q1:  Does your document scanning platform provide digital output that is ready to connect to business workflows and records and document management systems? 

The answer to this question will always be ‘yes’. 

Q2:  How is digital output made ready for business workflows and records & document management systems? 

Now the answer gets a little more challenging – it’s usually not just one answer. 

Q3:  Are you happy with the costs to have digital output made ready for consumption in your customer’s applications? 

More complex; maybe the better question is, are there some applications that shouldn’t require an expensive output-tailoring application to meet a simple set of needs?

A versatile document capture platform should provide the tools to capture as much information as possible from the images and records.  It should also provide tools to organise this information in multiple ways, so that it’s as usable as possible in downstream processes. 

These tools are only useful in the long run if they are really helping you maximize the power of paper being captured.  

The classification of electronic records is sometimes highly complex and requires equally complex software.  Most vendors and digital document capture providers have a wide variety of partners that make connectivity with complex applications possible. 

The role of a high-quality document capture platform is to maximise this connectivity; providing consistency and customisation to bring the most useful information forward in the process, securely and without exceptions. 

Sometimes the required metadata is not all that complex.  It requires formatting, some organisation, clear naming and bringing like records together.  It is here where a highly versatile document capture platform can take over and provide output without the need to run the images and metadata through complicated and expensive software. 

This is an important facet of maximising connectivity.  The best-in-class tools provide ways to serve both highly complex and less complex needs.

Ultimately the question is, do your current tools provide a secure, fail-safe means to process and deliver digital records in a way that minimises complex or inefficient dependences on other applications, and enables those applications to perform their high-value functions more easily? 

If you are re-evaluating your toolchest or looking to improve customer service and decision making, it might be a good time to see how OPEX can provide flexible, process-ready data.    

The OPEX document capture platform includes Transform tools that …

  • Builds file structure and file naming;
  • Automatically groups like information, into like folders (referred to as virtual batching);
  • Auto-indexes groups and sets based on any information from images;
  • Formats output in multi-page documents and makes documents searchable;
  • Allows metadata to be customised into multi-stream output, allows custom naming through tables, manages batch splitting and provides for conditional and counter-based processing.

Yes, I’d like to learn more about OPEX CertainScan Transform.

Contact: Byron Knowles, Business Development Manager – APAC Email: Phone: 0484 596 470 (m)​