Workshare, a provider of document collaboration software, has announced a range of enhancements to its server-based metadata cleaning solution to protect confidential information from being inadvertently shared by mobile and webmail users.

The new option contained in Workshare Protect Server 2.2 can provide alerts users who send emails with attachments that include hidden information.

It identifies emails that include documents with hidden content including comments, forgotten track change edits, and more, and can send a notification email back to the original email author.

Workshare Protect Server 2.2 also offers improved support for:
PDF metadata cleaning to scrub document properties including title, subject, author, manager, company and more;
Whitelist feature supporting Autonomy iManage EMM filing emails functionality, ensuring that the Workshare Protect Server treats the EMM email addresses as internal; and
support for Exchange Server Journaling, reducing the number of journal reports delivered to the Journal mailbox on Exchange when the special Plugin is installed.

“With mobile devices and web-based email, corporate security is often unintentionally bypassed, especially when it comes to sharing documents,” said Scott Smull, CEO of Workshare.

“This update to Workshare Protect Server improves the user experience and continues to remove hidden metadata from documents that are emailed, no matter if the user is sitting in the corporate headquarters or working from a mobile office.”