Document & Records Management

There are numerous tools on the market, including freeware, with which users can create PDFs. But are the results always satisfactory? Not always, as it can happen that a certain PDF file can be opened with one reader and not with another.

The Digital Transformation Agency (DTA) has released a new category in its software licensing procurement panel for Commonwealth Government Departments and Agencies covering commercial-off-the-shelf (COTS) software. The panel includes a number of specialists in digital records management software, but the DTA has confirmed that the Department of Finance Investment Moratorium will still apply to the new panel.

On February 25, 2019, researchers from Ruhr University Bochum  and Hackmanit GmbH published pdf-insecurity.org, a detailed explanation of several vulnerabilities they had identified in PDF viewers and online validation services relevant to signature validation in digitally-signed PDF documents. The vulnerabilities are pertinent only to such digitally-signed documents, and not to PDF in general.

DocsCorp has extended the reach of its bulk document processing platform, contentCrawler, to Dropbox and Dropbox Business to ensure documents are 100% searchable in the cloud and on-premises. contentCrawler is powered by the ABBYY OCR engine.

The EDRMS formerly known as TRIM/Records Manager has a long history as the record-keeping system of choice at all layers of Australian government. One of the consequences of Content Manager (CM), as it is now called under new owners Micro Focus, being so firmly entrenched is the perennial challenge of version upgrades. These can be magnified by the fact that an EDRMs is generally very tightly bound with other business systems and a key element of daily workflow, making the potential for change significant.

Technology in the communications space has evolved and there are now so many more choices now than there were 10 years ago. Platforms have also become more affordable compared to the expensive systems of yesteryears. In addition, the need to mainintain on-premise infrastructure for collaboration tools has reduced or is non-existent in many companies. Workplaces are moving at a rapid pace in the modern day, bringing with it the need for the workforce to adapt to that pace quicker than ever.

Kofax has announced the availability of Kofax Robotic Process Automation (RPA) 10.4, the latest version of the Kofax RPA solution that now includes Automatic Process Discovery and Robotic Lifecycle Management with Git (an open source version-control system for tracking programing changes).

Software developer Smarsh has introduced the latest version of Control for Microsoft Teams. The data-loss prevention (DLP) solution enables users to enforce internal policies, and to block and delete content within Teams, strengthening compliance, risk and security efforts.

Ricoh Australia has added the M-Files Intelligent Information Management Solution to Its Portfolio Solutions Offering.

Fujitsu has announced the expansion of ScanSnap Cloud, a service that was previously available in other regions, and is now available in Australia, New Zealand, Singapore and Indonesia. ScanSnap Cloud enables ScanSnap users to streamline workflow by delivering one-button scanned data directly to their favourite cloud services such as Box, Dropbox, Evernote, Google Drive, Google Photo, and OneDrive, without a computer or mobile device.

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