Articles

We all know that technology is advancing at a rapid pace.  The way we contact and interact with one another today would be unrecognisable to anyone who conducted the same tasks 20 years ago.  More and more, people are looking for faster and more efficient ways to do business – for ways to close the gap between contacts on the other side of the world.

Many companies lose significant amounts of money and productivity each year just because their document management and printing processes aren’t optimised. For example, 60 per cent of small- and medium-sized organisations want to reduce paper usage1, and 90 per cent of organisations have suffered at least one data loss through unsecured printing, according to Gartner.

Many businesses are using SharePoint as an excellent platform for managing content, sharing information and connecting with others. What is less widely recognised is the ability of OneDrive for Business, which comes with SharePoint 2013, to improve the way you organise your documents and collaborate with colleagues.

Just four percent of businesses are able to extract the full value from the information they hold, with over a third (36 percent) lacking the tools and skills they need to do so, according to new research from storage and information management company, Iron Mountain and PwC. As a result, 43 percent of the European and North American companies surveyed obtain little tangible benefit from their information, and 23 percent derive no benefit whatsoever.

​Leading UK law firm Shoosmiths recently replaced their document management system (Hummingbird DM6) with a new solution based on MacroView DMF and Microsoft SharePoint (see the  Case Study).  A critically important part of this project was the migration of nearly 3 million existing documents.  Challenges included the need to move multiple versions of most documents, to preserve existing metadata and document-level permissions – as well as coping with the differences in how SharePoint operates compared to the previous traditional DM system.  In this article we look at how these challenges were handled so that the migration was a success.

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