Document & Records Management

Digital Mailrooms have been around for over 30 years, since the earliest days of industrial document scanners, so they are nothing new. Despite a shift away from paper correspondence, Digital Mailrooms remain an essential part of the Digital Transformation toolkit.  However,to maximise the benefits of a Digital Mailroom the mindset needs to be more than just purchasing high end scanners, putting them in the basement with the old mailroom, and taking a photo of every piece of paper as it enters the organisation.

Smile, a developer of productivity applications for Mac, iPhone and iPad, has launched PDFpen and PDFpenPro 12, a new major version of its all-purpose PDF editing tool for Mac. Version 12 introduces PDF optimization, a Magnifier window, a Callout tool, and for Pro users, DocuSign support.

Microsoft has announced the general availability of Records Management in Microsoft 365 (formerly known as Office365) for “Eligible Microsoft 365 E5 customers”, a new tool to help businesses protect and manage sensitive data. E5 is the top tier and highest priced enterprise level of Microsoft 365

A remarkable breakdown in document security saw a PDF copy of former Prime Minister Malcolm Turnbull’s autobiography widely distributed on the weekend ahead of its official release on Monday, April 20. A staff member at the office of Prime Minister Scott Morrison has been found to have distributed the pirate copy of A Bigger Picture.

Compu-Stor has deployed a Kodak Alaris Info Input Solution for web-based, distributed capture, the first deployment of the solution in Australia following its launch in 2019.

With version 10 of Content Manager due out in the second half of 2020, Micro Focus has announced a new subscription pricing model for the ECM platform popular at all levels of Government in Australia.

Fuji Xerox has extended its business automation solution offerings with a new DocuSign partnership. This will see Fuji Xerox bring eSignature and Contract Lifecycle Management solutions to the APAC market.

iText has released version 1.3 of iText’s low-code PDF generator with a new feature offering the capability to show or hide sections of your generated documents based on conditions.

Otter.ai has announced the availability of Live Video Meeting Notes, which enables participants to open a secure, live interactive transcript directly from a video conference, or after a meeting. Otter.ai Live Video Meeting Notes enables users to access some of the same realtime features available in Otter Voice Meeting Notes, launched directly from a videoconferencing platform.

To ensure businesses can continue to operate during the COVID-19 lockdown, DocsCorp is making compareDocs cloud and cleanDocs server available for 90 days to those working from home. These applications are designed for mobile and remote workers.

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